OUTLOOK Shortcuts

Some useful OUTLOOK shortcuts:

• Alt + . (period) Open the Address Book with the To field selected
• Alt + A Open the Action drop-down menu
• Alt + B Open the Address Book with the BCC field selected
• Alt + C Select message recipients for CC field
• Alt + D Switch to Daily calendar view
• Alt + E Open the Edit drop-down menu
• Alt + F Open the File drop-down menu
• Alt + G Open the Go drop-down menu
• Alt + H Open the Help drop-down menu
• Alt + I Open the Find tool bar / Open the Insert drop-down menu
• Alt + J Move to the Subject field
• Alt + K Check names in the To, CC, or BCC field against the Address Book (cursor must be in the corresponding message header field)
• Alt + L Reply All
• Alt + M Switch to Monthly calendar view
• Alt + N Open the Accounts drop-down menu
• Alt + O Open the Format drop-down menu / Switch to Today calendar view
• Alt + P Open the Message Options dialog box
• Alt + R Reply / Switch to Work Week Calendar view
• Alt + S Send
• Alt + T Open the Tools drop-down menu
• Alt + V Open the View drop-down menu
• Alt + W Forward an item / Switch to Weekly calendar view
• Alt + Y Switch to Daily calendar view
• Ctrl + 1 Go to Mail
• Ctrl + 2 Go to Calendar
• Ctrl + 3 Go to Contacts
• Ctrl + 4 Go to Tasks
• Ctrl + 5 Go to Notes
• Ctrl + 6 Go to Folder List
• Ctrl + 7 Go to Shortcuts
• Ctrl + 8 Go to Journal
• Ctrl + A Select all
• Ctrl + B Bold when editing a rich text message
• Ctrl + C Copy
• Ctrl + D Delete an item (message, task, contact, etc.)
• Ctrl + E Activate the Find drop-down menu / Center Align when editing a rich text message
• Ctrl + F Forward
• Ctrl + J Open a new Journal Entry from the selected item (message, task, contact, etc.)
• Ctrl + K Check names in the To, CC, or BCC field against the Address Book (cursor must be in the corresponding message header field)
• Ctrl + M Send/Receive all
• Ctrl + O Open
• Ctrl + P Print
• Ctrl + Q Mark the selected message Read
• Ctrl + R Reply
• Ctrl + S Save a draft message
• Ctrl + T Tab
• Ctrl + U Mark the selected message Unread
• Ctrl + V Paste
• Ctrl + X Cut
• Ctrl + Y Go to Folder
• Ctrl + Z Undo
• Ctrl + Backspace Delete the previous word
• Ctrl + End Move to the end
• Ctrl + Home Move to the beginning
• Ctrl + Shift + A Open a new Appointment
• Ctrl + Shift + B Open the Address Book
• Ctrl + Shift + C Create a new Contact
• Ctrl + Shift + E Open a new folder
• Ctrl + Shift + F Open the Advanced Find window
• Ctrl + Shift + G Flag message for follow up
• Ctrl + Shift + J Open a new Journal Entry
• Ctrl + Shift + K Open a new Task
• Ctrl + Shift + L Open a new Distribution List
• Ctrl + Shift + M Open a new Message
• Ctrl + Shift + N Open a new Note
• Ctrl + Shift + O Switch to the Outbox
• Ctrl + Shift + P Open the New Search Folder window
• Ctrl + Shift + Q Open a new Meeting Request
• Ctrl + Shift + R Reply All
• Ctrl + Shift + S Open a new Discussion
• Ctrl + Shift + U Open a new Task Request
• Ctrl + Shift + Y Copy a Folder
• Shift + Tab Select the previous message header button or field
• F1 Open Outlook Help
• F3 Activate the Find toolbar
• F4 Open the Find window
• F7 Spellcheck
• F9 Send and receive all
• F10 Select File from the Outlook toolbar button
• F11 Activate the "Find a contact" dialog box
• F12 Save As
• Alt + F4 Close the active window